Processing without Form Changes

Coupons and Associated Billing Form are processed intermixed 

Statements sent are 8.5 by 11 inches. The bottom portion of the statement is designed to be torn off and returned with a payment (checks, money orders, and/or cash) for processing. The top portion is designed to be kept for records. Sometimes the entire document or the upper part of the bill is returned with the payment. Also, payment or payments are returned without any part of the bill. The diagram below shows the different ways bills can be processed with a check. PayData does not require scanlines on bills to process them. The dispersed billing fields on the top portion or the tear-off portion can be used by PayData in place of a scanline. Singles and Multiples are also processed together:

PayData processes intermixed transactions on a page scanner without having to sort them.
Also notice that scanlines are not required. 

Selecting a Scanner 

The payment-only transactions can be scanned on the page scanner or a shoebox-type scanner. The operator then uses the “action” tool in PayData’s workflow system to find the account numbers based on PayData‘s stored history. Whether the user uses the action tool or looks up the account number by another means, PayData will make this account number available on subsequent transactions from the customer. An electronic sticky note is generated and made available for audit/research purposes.

Maintaining AR Upload Compatibility 

In all the scenarios above, PayData will make the host update file information look like they were all processed with the bottom portion, thereby allowing the update of the mainframe of diverse transaction types in the same simple format.